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Jhpiego Exploring Career Opportunities 2024: Jhpiego Assistant Vacancies in Lilongwe, Malawi
Jhpiego Vacancies 2024 : Jhpiego is a Renowned Company/Department/Agency Currently out Jobs Notification For Assistant Vacancy. Jhpiego Offering Great Salary For Assistant Vacancy Salary is See on Vacancy Notification.
Brief Details of Jhpiego Assistant Vacancies 2024
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Jhpiego Assistant Vacancies 2024 Detailed Job Description
Intern Program Assistant
Jhpiego seeks to recruit a highly motivated Intern Program Assistant to be based in Lilongwe. The Intern Program Assistant will serve as a key member of project implementation team and will assist in the management of administrative, financial, logistical and programmatic tasks required for Jhpiego programs. This includes assisting with project administration including tracking of program Gantt charts/ work plans, preparation of program reports, and power point presentations. The Intern Program Assistant will also assist in the documentation and tracking of travel requests, liquidations, travel reports and other project documentation from Project Staff.
- Provide administrative support in implementation and monitoring of project activities.
- Assist with preparation and monitoring of project budgets. Assist finance staff to prepare financial forms to advance/reimburse funds for on-going activities. Also assist finance staff to review process and reconcile payment documentation from program, and technical and management staff. Help analyze reports received from field sites, including financial reports.
- Travel as appropriate to program sites to assist in program logistics, including travel, financial arrangements, equipment and supplies coordination.
- Order training materials and other purchases in coordination with technical officers and ensure that training materials and supplies reach project sites in time.
- Support recording and disseminating program meeting minutes.
- Ensure that required administrative reports are submitted in time.
- Assist with organization of meetings, field visits, community outreaches and other project activities.
- Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
- Assist in preparation of monthly, quarterly and annual work plans.
- Assist in management and tracking of payment requests, liquidations and other program documentation for timely implementation of project activities
- Coordinate travel by office staff, including preparation of travel authorization requests and arrangement of logistics
- Make travel and hotel arrangements for staff and consultants for workshops and meetings.
- Prepare for trips for regional or international staff by making appropriate appointments and collecting any necessary information.
- Maintain a roster of trip reports and ensure that staff submit the report in time. Coordinate and ensure that trip reports are on file and conform to Jhpiego standard trip report format.
- Keep technical unit and other project staff abreast of program activities and issues
- Assist in enforcing compliance to Jhpiego finance and administrative policies among program staff during implementation of program activities
- Provide administrative assistance during technical unit meetings and workshops, conferences, seminars etc.
- Assist with other technical and administrative duties as assigned by the supervisor.
- A Diploma in Business Administration from a reputable institution.
- Those with a degree in Business Administration or other related fields will have an added advantage.
- Self-management is necessary (i.e. motivation, dealing with pressure, adaptability), as well as the ability to project a professional, consistent image. (Both internal and external clients must see the Intern Program Assistant as a person of competence and high integrity, and trust his/ her capability and sense of confidentiality).
- Ability to work independently (proactive and with a good sense of initiative).
- Basic understanding of administrative, financial, and computer skills, including MS Word, Excel, Power Point, Outlook, and other Microsoft office applications.
- Good organizational and interpersonal skills with a service oriented outlook.
- Good oral and written communication skills in English.
- Ability to work well with colleagues and meet deadlines with minimal supervision in multi- cultural environment.
- Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide.
- Ability to handle a variety of assignments under pressure of deadlines.
- Willingness to work on a wide range of tasks.
- Flexibility to work long or odd hours in occasional circumstances when there is need.
- Willingness to travel to program implementation sites, sometimes in rural settings.
How to Apply Jhpiego Assistant Vacancies 2024
If You’re Ready to Take the First Step Toward a Fulfilling Career at Jhpiego, the Application Process is Straightforward. Here’s a Brief Guide on How to Apply for Jhpiego Vacancies:
- Visit Jhpiego Website: Start by Visiting Jhpiego Official Website [www.jhpiego.org].
- Explore Job Openings: Look for the “Careers” or “Jobs” Section on the Website to Find Current Job Openings.
- Select a Job: Choose a Vacancy That Matches Your Skills and Interests.
- Prepare Documents: Gather Your Resume/CV and a Well-Crafted Cover Letter.
- Complete Online Application: Follow the Online Application Process, Providing Requested Information.
- Upload Your Documents: Attach Your Resume and Cover Letter as Instructed.
- Review and Submit: Carefully Review Your Application, Then Submit It.
- Wait for Response: Be Patient While Jhpiego Team Reviews Applications.
That’s It! Applying for Jhpiego Vacancies is Your First Step Toward an Exciting Career Opportunity. Best of Luck!
Jhpiego Offers Not Just Jobs but Meaningful Career Opportunities. If You’re on the Lookout for a Company That Values Your Skills, Fosters Growth, and Encourages Innovation, Jhpiego Might Be the Perfect Fit for You. Don’t Miss Out on the Chance to Join This Thriving Organization – Explore Their Vacancies Today and Take the First Step Towards a Rewarding Career!